Job Description
Competition #20/108
Internal/External Posting
Closing date: July 2, 2020
Assistant Archivist (Maternity/Parental Leave Replacement – up to 18 months)
Information Technology Department
Victoria is a leading-edge capital city that embraces the future and builds on the past, where human well-being and the environment are priorities and where the community feels valued, heard, and understood.
The City of Victoria Archives provides a full range of archival and records services, facing both inward to the organization and outward to the community. Our small, customer-focused team values adaptability and continuous development in all areas. We collaborate extensively but also have the flexibility and willingness to take on a variety of independent, focused tasks.
The Assistant Archivist position provides a rare opportunity for someone who can see the big picture but can also take care of the details, who loves to work collaboratively in a team setting but also values independence, and who could thrive in a supportive environment with the opportunity for professional growth.
Our ideal candidate has a passion for delivering public sector excellence, is customer service focused and truly understands and promotes the significance of Archives in the municipal landscape.
If you are passionate about what you do – we would like to hear from you!
POSITION FUNCTION
Participate and assist Archivist in accessioning, arranging and describing archival material. Provide access to archival material and provide clerical support to the archives.
KEY DUTIES
Participate in acquiring and processing records of historical value to the City. Assist in organizing and describing records in accordance with professional standards by maintaining catalogues, indexes, guides, and other tools for understanding, accessing and using archives. Conduct research using archival research tools and techniques and document the contents and context of archival records. Participate in the licensing of archival material and coordinate records reproduction and licensing program.
Assist in the development of policies and procedures for the acquisition, description, preservation and use of archival material. Assess policies for gaps and make recommendations on policy updates to supervisor. Assist in developing and maintaining informational tools and databases for the control and management of archives. Assist and collaborate with project planning and prioritization.
Assist public and staff who request information by identifying, analyzing and assessing information needs. Instruct and orient users in archival research methods and equipment; determine extent of request and provide controlled access to archival materials. Provide scanned images and photographic reproductions requested by staff and the public; photocopy research material as required. Perform conservation work such as protection and repair of archival materials.
Design, prepare and set up displays; organize and schedule displays by various heritage groups and assist as required; develop and lead tours of archives as required. Coordinate and assist in the production of various archival publications such as brochures and web pages. Contribute to the archives online presence, update website content and promote the archives program area.
Compose a variety of letters, reports, memos, forms and compile statistics; order and maintain office supplies; process payment for images and other sales.
Perform related duties where qualified.
INDEPENDENCE
Work is generated by requests from the public, staff, donations, transfer of records or is assigned by supervisor.
Work is reviewed through discussions with supervisor.
Issues such as copyright questions, significant deviation from policy, sensitive information requests or difficult customers are referred to supervisor.
WORKING CONDITIONS
Physical Effort:
Sit with arms unsupported while keyboarding. (often)
Lift and carry heavy materials. (occasional)
Mental Effort:
Normal.
Visual/Auditory Effort:
Focus on a variety of source data and computer for short periods. (often)
Work Environment:
Office.
Exposure to dust and mildew from archival materials. (rare)
KEY SKILLS AND ABILITIES
Understand and apply the techniques of archival operations and research methods.
Knowledge of international records and information standards
Knowledge of digital records preservation techniques and standards.
Knowledge of basic conservation practices.
Working knowledge of current City of Victoria computer software including Microsoft Access and Adobe Photoshop.
Establish and maintain effective working relationships.
Deal with the public in a courteous and tactful manner.
Communicate effectively verbally and in writing.
Use standard office equipment.
QUALIFICATIONS
Formal Education, Training and Occupational Certification:
Undergraduate degree in history, library sciences or archival sciences, or related field. (4 years)
Experience:
3 years of related experience
or an equivalent combination of education and experience.
OTHER:
May be requested to substitute in a more senior position
Work schedule: Monday to Friday, (35 hour work week)
$38.37 per hour, Pay Grade 12
Job Code # 4093
This is a CUPE Local 50 Position
To apply for this opportunity you will need to create an online profile or log back in to our career portal at www.victoria.ca/jobs – only online submission will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications and supporting materials as outlined in your resume
City of Victoria is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.
We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment cycle and will provide reasonable accommodations upon request. If you require assistance or an accommodation due to a disability, please email us at HR@victoria.ca