Heritage Legacy Fund Application

Heritage Legacy Fund (2025)

Please contact grants@heritagebc.ca with any questions or concerns.

Step 1 of 13

Access Code

A code is required to access the Heritage Legacy Fund grant application. To request a code please contact grants@heritagebc.ca so that we may verify that your project is eligible. Eligibility checks end at 1200PT August 2, 2025 and applications will be accepted until 1200PT August 15, 2025. More information about the Heritage Legacy Fund can be found here.

Project Information

Which funding stream are you applying to?(Required)

Project Title(Required)

Project Summary(Required)

Provide a brief summary of your project

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Project Start Date(Required)

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Project End Date(Required)

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Applicant Information

Heritage BC Membership(Required)

Applicants must hold a current Corporate, Group, or Government membership with Heritage BC to be eligible for grants through the Heritage Legacy Fund. Please indicate your current level of membership.

If you are not currently a member you may join Heritage BC here.

Legal Name of Organization(Required)

Common Name of Organization (if different from legal name)

Type of Incorporation(Required)

Registration Number(Required)

Date of Registration(Required)

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Organization Mailing Address(Required)

Street Address City Province Postal Code

Website

Contact Information

Provide details of the person who will be the contact for this application.

First Name(Required)

Last Name(Required)

Job title or relationship to applicant organization

E-mail address(Required)

Telephone number

Organizational Documentation

Applicants must provide documentation which establishes their legal status such as Society Annual Report, Confirmation of Filing, Charter, Constitution, Letters of Support from Parent Organizations, etc...

Drop files here or

Max. file size: 12 MB.

Heritage Resource Details

Type of Heritage Resource(Required)

Name of Heritage Resource(Required)

Address of Heritage Resource(Required)

Street Address City Province Postal Code

Owner of Heritage Resource(Required)

Owner Authorization

Required if the applicant is not the owner of the heritage resource.

Max. file size: 12 MB.

Manager of Heritage Resource(Required)

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Indicate which of the following are in place for the Heritage Resource (check all that apply)

Conservation Covenant

Heritage Designation

Heritage Revitalization Agreement

Listed on a Heritage Register (local government, BC Register of Historic Places, Canadian Register of Historic Places)

Scheduled Property in a Heritage Conservation Area

None

Statement of Significance(Required)

Is there an existing Statement of Significance for the heritage resource?

Upload Statement of Significance(Required)

Upload a copy of the existing statement of significance.

Max. file size: 12 MB.

Prepared by

Date Prepared

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Overview of Heritage Resource(Required)

Provide a brief physical description of the built heritage resource and its location.

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Historical Background(Required)

Please provide a brief historical background of your built heritage resource and answer the following questions where relevant. When was it designed and built, and by whom? What is the period and descriptive characteristics? What were its historic uses or functions? What is the pre-colonial history and Indigenous relationship to the place?

Current Condition(Required)

What is the current condition of the Heritage Resource? What are its current uses?

Description(Required)

Please describe the intangible heritage resource. What are its origins and history? What is its significance? How is it practiced or preserved today?

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Location Map

Max. file size: 12 MB.

Site Plan

Max. file size: 12 MB.

Historic Photographs

REQUIRED for all Heritage Conservation applications

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Max. file size: 12 MB.

Current Photographs

REQUIRED for all Heritage Conservation applications

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Max. file size: 12 MB.

Project Details

Form of Conservation(Required)

Select all that apply

Preservation – protecting, maintaining, stabilizing the existing form, material and integrity

Rehabilitation – for the sensitive adaptation of a heritage resource for continuing use or for a compatible new use

Restoration – returning a part or all of a heritage resource to its condition or appearance at an earlier period

Conservation Planning(Required)

Is there a conservation plan, conservation statement or conservation survey prepared for the Heritage Resource? When was it prepared and by who? If these documents are not prepared, why not?

Conservation Priorities(Required)

What conservation work is needed? Please list in order of priority

Conservation Standards(Required)

The Standards and Guidelines for the Conservation of Historic Places in Canada is the benchmark for heritage conservation. How is this project consistent with these guidelines? List the applicable sections of the guidelines and how the conservation work for this project fits into these guidelines.

Phasing(Required)

Is the proposed work part of a larger or phased project? If so, describe how the proposal fits within the scope of the larger project.

Environmental Sustainability(Required)

Tell us about any plans to minimize construction waste so that your contribution to landfill is reduced. Have you developed an environmental sustainability plan or action items? Will you be re-using and/or recycling materials? Will you be giving/selling materials that you no longer need to other organizations or sites?

Project Details

Project Description(Required)

Describe the project and any tangible product(s) including quantities to be produced. 'Products' may include, but are not limited to, signs, historic markers or interpretive panels, brochures, maps or guides, permanent or online exhibits or displays, walking, cycling, or driving tours, “How-to” guides, and educational websites.

Project Impact(Required)

How will this project raise awareness for the Heritage Resource? What are the benefits? Who is the target audience? Is there an interpretation, public awareness, education or promotion plan in place?

Project Scope(Required)

Is the project part of a larger work and how does it fit within the scope of that project?

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Methodology(Required)

Provide a detailed description of how the proposed project will be completed. Examples of activities include, but are not limited to: research or development, writing, photography, graphic or technical design, production, printing, materials, supplies and equipment, installation, launch and promotion, website development.

Distribution(Required)

If applicable, where and how will the project or product be distributed or installed? Include dates of installations, exhibitions, or events.

Project Details

Type of Project(Required)

(check all that apply)

Accessibility Plan

Condition Assessment

Conservation Plan

Heritage Assessment

Interpretation Plan

Maintenance Plan

Statement of Significance

Other

Project Description(Required)

Briefly describe the project and any resulting plans or documents to be produced. How will these plans or documents be used going forward? What are the benefits for the Heritage Resource? Explain how the planning process will take into consideration Indigenous history and heritage, such as pre-Colonial and territorial history and cultural connections. If the planning process will not take into consideration Indigenous heritage, please explain why.

Methodology(Required)

Provide a step-by-step description of the proposed project, including surveys, consultation, drafting, editing, etc. Identify the appropriate standards or guidelines (i.e. The Standards and Guidelines for Historic Place Conservation in Canada; Canadian Register of Historic Places-Writing Statements of Significance; etc.) and how these will be used to ensure the project conforms to best practice.

Project Details

Your responses must reflect on the goals as outlined in the HLF Program Guidelines & Policies 2023.

Project Description(Required)

Briefly describe the project. What are the outcomes and goals? How will this project engage Indigenous peoples and communities?

Partnerships(Required)

Who are your Indigenous collaborators and partners? How do you plan to engage your partners and the broader community? How will you maintain these partnerships and relationships beyond the project timeline?

Project Budget

Amount requested from the Heritage Legacy Fund(Required)

Please enter a number less than or equal to 50000.

Complete the project budget indicating project expenditures and revenue. Project costs may include both hard costs (construction, materials, labour, equipment), as well as soft costs, including administration, management, and permits. Remember that the applicant is responsible for 50% of the project costs through applicant contributions and other sources of revenue. The requested amount from the Heritage Legacy Fund cannot exceed 50% of the total project costs and can only be used for eligible heritage conservation costs. Total project revenue must equal total project costs.

Download our template budget form here

Expenditures

ELIGIBLE COSTS List each eligible work item/category and use ONE of the quotes (the preferred quote), submitted previously in Section 4. If you are not using the lowest quote, specify the reasons for selecting the preferred bidder quote. See the Program Guidelines & Policies for definitions and examples of eligible costs. GST is not an eligible cost.

OTHER PROJECT COSTS If the proposed work is part of a larger project, this may include additional ineligible costs or costs not considered Heritage work. However the budget for this specific project must be clearly indicated. Specify any in-kind costs and refer to the Program Guidelines & Policies for rates for in-kind labour. In-kind costs must be matched by equal in-kind revenues

Revenue

APPLICANT CONTRIBUTIONS The applicant must contribute at least half (50%) of the costs. Contributions may be cash, loans, or in-kind (at the approved rates specified in the Program Guidelines & Policies). Specify any in-kind revenue.

OTHER SOURCES OF REVENUE Show other sources of revenue being used to match eligible costs, such as other grants. Indicate which are secured and which are requested. Also indicate here the amount requested from the Heritage Legacy Fund as a requested source of revenue.

Complete the project budget indicating project expenditures and revenue. Project costs may include both hard costs (labour, equipment), as well as soft costs, including administration or management. Total project revenue must equal total project costs.

Download our template budget form here

Expenditures

PROJECT COSTS List each eligible work item/category and use the preferred quote, submitted previously in Section 4. If you are not using the lowest quote, specify the reasons for selecting the preferred bidder quote. See the Program Guidelines & Policies for definitions and examples of eligible costs. GST is not an eligible cost. Specify any in-kind costs and refer to the Program Guidelines & Policies for rates for in-kind labour. In-kind costs must be matched by equal in-kind revenues.

Revenue

SOURCES OF REVENUE List any applicant contributions, including in-kind revenue which should be calculated according to the Program Guidelines & Policies. Remember that this program only funds 50% of the eligible project costs, up to a maximum based on the type of project. These maximums are listed in the Program Guidelines & Policies. Show other sources of revenue. Indicate which are secured and which are requested. Also indicate here the amount requested from the Heritage Legacy Fund as a requested source of revenue.

Upload Project Budget Here(Required)

Project budget must balance revenues and expenses. In no case will a project receive funding for more than half of eligible project expenses.

Max. file size: 12 MB.

Specify Eligible Costs and Quotes(Required)

Provide an itemized list of eligible work for which you are requesting funding; a description of tasks, products and/or quantities; who will be responsible for managing the work; and a minimum of two quotes (excluding GST) with copies provided on supplier letterhead. Upload any drawing, specifications, or additional documents used in the tendering process and selection of quotes for the work. See the Program Guidelines & Policies for a definition and examples of eligible work.

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Max. file size: 12 MB.

Specify Eligible Costs and Quotes(Required)

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Max. file size: 12 MB.

Project Management

Expertise(Required)

Explain how your organization has the necessary ingredients to successfully complete the project; which may include organization skills, track record, experience, matching funds and resources, partners, and/or local government support. List all project volunteers and professional consultants and their disciplines and experiences.

Permits(Required)

Provide details about any building and/or work permits required, and identify which are confirmed and which are still pending.

Ownership(Required)

Who will own, use and be responsible for the management and maintenance of the completed project and Heritage Resource. include any management agreements as supporting documentation

Long Term Viability(Required)

Explain the plan for continued use and viability of the heritage resource. If there is a Heritage Management Plan it should be included as supporting documentation

Ongoing Costs(Required)

Identify any ongoing operating or maintenance costs for the completed project and who will be responsible for them

Project Merit

Your application will be evaluated in part on its merit compared to other projects, as well as its strategic benefit to raise awareness in your community and in British Columbia. Explain how your application meets the goals of the Heritage Legacy Fund described in the Program Guidelines & Policies.

Strategic Benefit(Required)

Is the proposed project particularly innovative or does it address an important issues that may have wider application or consequences for heritage conservation in your local community and BC?

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Community Support(Required)

Describe how the community supports and endorses the project and your organization. Upload letters of support in the supporting documentation area below.

Public Awareness(Required)

What are your plans to promote awareness of the project and its benefits? If approved, what can your organization do through this project to promote the project outcomes and the Heritage Legacy Fund?

Reconciliation(Required)

Describe how your organization is advancing reconciliation and how this project supports and furthers the reconciliation process.

Identify how your project addresses and supports the goals and vision of the Truth and Reconciliation Commission’s 94 Calls to Action and United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP).

You may upload any acknowledgements, statements, or commitments relating to reconciliation in the supporting documents section of the application

Upload Supporting Documentation Here

Examples of documents to include:

Conservation plan, management plan, maintenance plan or other planning documents not already included

Letters of approval for the use of copyrighted materials, archive materials, photographs, drawings, or other media

Letters of support from partners and community are encouraged

Drop files here or

Max. file size: 12 MB.

Review Your Submission

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Certification

I/We Certify That:

To the best of my/our knowledge all the information contained in this application is true and complete.

When the project is complete, I/we will send a report outlining the results of the project to the Heritage Legacy Fund office.

The financial records for this project will be available for audit.

Permission is given for on site inspection by any person whom the Heritage Legacy Fund authorizes.

All funding by the Heritage Legacy Fund will be properly acknowledged in print materials and other media, publicity related to the project, and at the project site by prominently displayed signage or other promotional materials supplied by the Heritage Legacy Fund.

This application and supporting materials are public documents, and may be made available to members of the public under the disclosure rules of the Freedom of Information and Protection of Privacy Act.

TWO AUTHORIZED MEMBERS OF THE ORGANIZATION MUST CERTIFY THE APPLICATION. If the Heritage Resource is leased, one authorization must be the Owner’s.

Name(Required)

First Last

Title(Required)

Organization(Required)

Name(Required)

First Last

Title(Required)

Organization(Required)

Certification(Required)

We have read and agree to the above terms.