Heritage Legacy Fund 2023 Application

Heritage Legacy Fund (2023)

Please contact Imogen Goldie if you have any questions at [email protected]

"*" indicates required fields

Step 1 of 13

Access Code

An access code is required to complete the Heritage Legacy Fund application.

To receive the code, please contact Imogen Goldie, Heritage Planner and Grants Administrator, at [email protected] to verify your project’s eligibility before Friday April 21, 2023.

Submissions for this year’s Heritage Legacy Fund intake close on Friday April 28, 2023.

Find more information about the 2023 Heritage Legacy Fund here.

Project Summary

Which funding stream are you applying to?*

Heritage Conservation

Heritage Awareness

Heritage Planning

Indigenous Partnerships

Project Title*

Amount requested from the Heritage Legacy Fund*

Project Summary and Scope of Work*

150 words.

Start Date*

MM slash DD slash YYYY

End Date*

MM slash DD slash YYYY

Applicant Contact Information

Contact Name*

Title*

Organization*

Organization Mailing Address*

Street Address City Province Postal Code

Website

Email*

Are you a Heritage BC member?*

Check one. Only members are eligible to apply for the Heritage Legacy Fund. You can become a member here.

Corporate

Government (including Educational Institutions)

Group (Non Profits and Charities)

Organization Information

Organization (Legal Name)*

Type of Incorporation*

Registered Not-for-Profit (BC Society Act)

Local Government (Community Charter)

Self-Governing First Nation

School Board

Registration Number*

Date of Registration*

MM slash DD slash YYYY

Reconciliation

Briefly describe how reconciliation has been considered in your organization and/or project (e.g. land acknowledgement, organizational statement, incorporation of Indigenous place names, MOU). If this information is on a website, please provide a link. Please provide all acknowledgements, statements and documents, either here or in the supporting documentation section below. (250 words)

Supporting Documentation

Include documents to show your organization's status, such as Charter, Constitution, Letters of Support from Parent Organizations, etc.

Drop files here or

Max. file size: 8 MB.

Heritage Resource Details

Type of Heritage Resource*

Built heritage resource

Cultural landscape

Intangible heritage (i.e. language, cultural practices, etc)

Name of Heritage Resource*

Address of Heritage Resource*

Street Address City Province Postal Code

Owner of Heritage Resource*

Manager of Heritage Resource*

Overview*

A brief physical description of the built Heritage Resource and its location (150 words)

Hidden

Indicate which of the following are in place for the Heritage Resource (check all that apply)

Listed on a Heritage Register (local government, BC Register of Historic Places, Canadian Register of Historic Places)

Heritage Designation

Conservation Covenant

Scheduled Property in a Heritage Conservation Area

Heritage Revitalization Agreement

None

Brief Historical Background*

Please provide a brief historical background of your built heritage resource and answer the following questions where relevant. When was it designed and built, and by whom? What is the period and descriptive characteristics? What were its historic uses or functions? What is the pre-colonial history and Indigenous relationship to the place? Has the resource been registered or designated and legally protected? If yes, through what type of designation? (ex. heritage designation, conservation covenant, heritage revitalization agreement, etc.) (500 words)

Statement of Significance*

Is there a Statement of Significance (SoS) which provides a description of the Heritage Resource, its heritage values, and character-defining elements?

If yes, share when and by whom was the SoS prepared, then attach it as supporting documentation.

If no, explain why the heritage resource is important below.

(150 words)

Current Condition*

What is the current condition of the Heritage Resource? What are its current uses? (300 words)

Description*

Please describe the resource. What are its origins and history? How is it practiced or preserved today? What is its significance? (300 words)

Supporting Documentation*

Heritage Resource Owner Authorization (required if applicant is not owner of the Heritage Resource)

Statement of Significance

Location Map

Site Plan

Historic Photos

Current Photos (required for conservation applicants)

Other

Upload Supporting Documentation Here*

Drop files here or

Max. file size: 8 MB.

Project Details

Conservation Planning*

Is there a conservation plan, conservation statement or conservation survey prepared for the Heritage Resource? When was it prepared and by who? If these documents are not prepared, why not? (300 words)

Conservation Priorities*

What conservation work is needed? Please list in order of priority (300 words)

Form of Conservation*

Preservation – protecting, maintaining, stabilizing the existing form, material and integrity

Rehabilitation – for the sensitive adaptation of a heritage resource for continuing use or for a compatible new use

Restoration – returning a part or all of a heritage resource to its condition or appearance at an earlier period

Phasing*

Is the proposed work part of a larger or phased project? If so, describe how the proposal fits within the scope of the larger project (300 words)

Conservation Standards*

The Standards and Guidelines for the Conservation of Historic Places in Canada is the benchmark for heritage conservation. How is this project consistent with these guidelines? List the applicable sections of the guidelines and how the conservation work for this project fits into these guidelines (300 words)

Environmental Sustainability*

Tell us about any plans to minimize construction waste so that your contribution to landfill is reduced. Have you developed an environmental sustainability plan or action items? Will you be re-using and/or recycling materials? Will you be giving/selling materials that you no longer need to other organizations or sites? (250 words)

Project Details

Type of Project*

Signs, historical markers, interpretive panels

Permanent exhibit or display

Brochure, map or guide

How to guide

Walking or driving tour

Website or app

Other

Project Description*

Briefly describe the project and any resulting tangible product(s) including quantities to be produced. How will this project raise awareness for the Heritage Resource? What are the benefits? What is the target audience? Is there an interpretation, public awareness, education or promotion plan in place? Is the proposed Heritage Awareness Project a phase that is part of a larger project and how does it fit within the scope of the project? If not, briefly explain the context for the proposed project. (500 words)

Note: Please be sure that any relevant documents are included in the supporting documentation area.

Methodology*

Provide a step-by-step description of the proposed project, including topics such as research or development, writing, photography, graphic or technical design, production, printing, materials, supplies and equipment, installation, launch and promotion, website development, etc. (500 words)

Distribution*

If applicable, how and where will the project or product be distributed or installed? (check all that apply)

Direct mail out

Museums

Libraries, schools, community centres

Tourist information

Arts council

Events calendars

Website, app store

Not applicable

Project Details

Type of Project*

(check all that apply)

Statement of Significance

Condition Assessment

Heritage Assessment

Conservation Plan

Accessibility Plan

Interpretation Plan

Maintenance Plan

Other

Project Description*

Briefly describe the project and any resulting plans or documents to be produced. How will these plans or documents be used going forward? What are the benefits for the Heritage Resource? Explain how the planning process will take into consideration Indigenous history and heritage, such as pre-Colonial and territorial history and cultural connections. If the planning process will not take into consideration Indigenous heritage, please explain why (400 words)

Methodology*

Provide a step-by-step description of the proposed project, including surveys, consultation, drafting, editing, etc. Identify the appropriate standards or guidelines (i.e. The Standards and Guidelines for Historic Place Conservation in Canada; Canadian Register of Historic Places-Writing Statements of Significance; etc.) and how these will be used to ensure the project conforms to best practice. (400 words)

Expertise*

Explain how your organization has the necessary ingredients to successfully complete the project; which may include organization skills, track record, experience, matching funds and resources, other partners, and/or local government support. List all project volunteer and professional consultants and their disciplines. (200 words)

Project Details

Your responses must reflect on the goals as outlined in the HLF Program Guidelines & Policies 2023.

Project Description*

Briefly describe the project. What are the outcomes and goals? How will this project engage Indigenous peoples and communities? (500 words)

Partnerships*

Who are your Indigenous collaborators and partners? How do you plan to engage your partners and the broader community? How will you maintain these partnerships and relationships beyond the project timeline? (400 words)

Expertise*

Explain how your organization has the necessary ingredients to successfully complete the project; which may include organization skills, track record, experience, matching funds and resources, partners, and/or local government support. List all project volunteers and professional consultants and their disciplines and experiences. (200 words)

Reconciliation*

Briefly describe how your organization is advancing reconciliation (e.g. land acknowledgement, organizational statement, incorporation of Indigenous place names, MOU) and how this project furthers that work. If this information is on a website, please provide a link. Please provide all acknowledgements, statements and documents, either here or in the supporting documentation section below. (350 words)

Calls to Action*

Explain how your project addresses and supports the goals and vision of the Truth and Reconciliation Commission’s 94 Calls to Action and United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP). How will the project support the goals of reconciliation and further the reconciliation process? (300 words)

Supporting Documentation*

Please provide letter(s) of support from your Indigenous partner(s), and any other documentation relevant to your project (i.e. planning documents, designs, photographs, etc). A formal letter is not required. Short emails can fulfill this requirement

Drop files here or

Max. file size: 8 MB.

Scope: Eligible Work & Quotes

Scope of Eligible Work*

Describe the eligible work you are requesting funding for. See the Program Guidelines & Policies for a definition and examples of eligible work. (300 words)

Specify Eligible Costs and Quotes*

Provide an itemized list of the eligible work; a description of tasks, products and/or quantities; who will be responsible for managing the work; and a minimum of two quotes (excluding GST) with copies provided on supplier letterhead. Upload any drawing, specifications, or additional documents used in the tendering process and selection of quotes for the work.

Drop files here or

Max. file size: 8 MB.

Specify Eligible Costs and Quotes*

Provide an itemized list of the eligible work including a description of tasks; who will be responsible for managing the work; and a minimum of one quote (excluding GST) with copies provided on supplier letterhead. Upload any additional documents used in the tendering process and selection of quotes for the work

Drop files here or

Max. file size: 8 MB.

Project Budget

Complete the project budget indicating project expenditures and revenue. Project costs may include both hard costs (construction, materials, labour, equipment), as well as soft costs, including administration, management, and permits. Remember that the applicant is responsible for 50% of the project costs through applicant contributions and other sources of revenue. The requested amount from the Heritage Legacy Fund cannot exceed 50% of the total project costs and can only be used for eligible heritage conservation costs. Total project revenue must equal total project costs.

Download our template budget form here

Expenditures

ELIGIBLE COSTS List each eligible work item/category and use ONE of the quotes (the preferred quote), submitted previously in Section 4. If you are not using the lowest quote, specify the reasons for selecting the preferred bidder quote. See the Program Guidelines & Policies for definitions and examples of eligible costs. GST is not an eligible cost.

OTHER PROJECT COSTS If the proposed work is part of a larger project, this may include additional ineligible costs or costs not considered Heritage work. However the budget for this specific project must be clearly indicated. Specify any in-kind costs and refer to the Program Guidelines & Policies for rates for in-kind labour. In-kind costs must be matched by equal in-kind revenues

Revenue

APPLICANT CONTRIBUTIONS The applicant must contribute at least half (50%) of the costs. Contributions may be cash, loans, or in-kind (at the approved rates specified in the Program Guidelines & Policies). Specify any in-kind revenue.

OTHER SOURCES OF REVENUE Show other sources of revenue being used to match eligible costs, such as other grants. Indicate which are secured and which are requested. Also indicate here the amount requested from the Heritage Legacy Fund as a requested source of revenue.

Complete the project budget indicating project expenditures and revenue. Project costs may include both hard costs (labour, equipment), as well as soft costs, including administration or management. Total project revenue must equal total project costs.

Download our template budget form here

Expenditures

PROJECT COSTS List each eligible work item/category and use the preferred quote, submitted previously in Section 4. If you are not using the lowest quote, specify the reasons for selecting the preferred bidder quote. See the Program Guidelines & Policies for definitions and examples of eligible costs. GST is not an eligible cost. Specify any in-kind costs and refer to the Program Guidelines & Policies for rates for in-kind labour. In-kind costs must be matched by equal in-kind revenues.

Revenue

SOURCES OF REVENUE List any applicant contributions, including in-kind revenue which should be calculated according to the Program Guidelines & Policies. Remember that this program only funds 50% of the eligible project costs, up to a maximum based on the type of project. These maximums are listed in the Program Guidelines & Policies. Show other sources of revenue. Indicate which are secured and which are requested. Also indicate here the amount requested from the Heritage Legacy Fund as a requested source of revenue.

Upload Project Budget Here*

Max. file size: 8 MB.

Project Management

Expertise*

Explain how your organization has the necessary ingredients to successfully complete the project, which may include organization skills, track record, experience, matching funds and resources, other partners, and/or local government support. List all project volunteer and professional consultants and their disciplines. (300 words)

Ownership*

Who will own, use and be responsible for the management and maintenance of the completed project and Heritage Resource? Is there a Heritage Management Plan? (150 words)

Permits*

Provide details about any building and/or work permits required, and identify which are confirmed and which are still pending (150 words)

Ongoing Costs*

Will there be any ongoing operating and maintenance costs for the completed project? If yes, explain what are the costs and who will pay for them. (150 words)

Long Term Viability*

What is your realistic plan for continued use and viability of the Heritage Resource? (300 words)

Expertise*

Ownership*

Who will own, use and be responsible for the management and maintenance of the completed project and, if applicable, the Heritage Resource? Is there a Heritage Management Plan? (150 words)

Permits*

Provide details about any sign, building and/or work permits required, and identify which are confirmed and which are still pending. (150 words)

Authorization

Please upload here letters of approval for the use of any copyrighted materials, archive materials, photographs, drawings, etc.

Max. file size: 8 MB.

Ongoing Costs*

Will there be any ongoing operating and maintenance costs for the completed project? If yes, explain what are the costs and who will pay for them. (150 words)

Project Merit

Your application will be evaluated in part on its merit compared to other projects, as well as its strategic benefit to raise awareness in your community and in British Columbia. Explain how your application meets the goals of the Heritage Legacy Fund described in the Program Guidelines & Policies.

Public Awareness*

What are your plans to promote awareness of the project and its benefits? If approved, what can your organization do through this project to promote the project outcomes and the Heritage Legacy Fund? (300 words)

Community Support*

Explain briefly how the community supports and endorses the project and your organization. Attach any letter(s) of support in the supporting documentation area below. (150 words)

Strategic Benefit*

Is the proposed project particularly innovative or does it address an important issues that may have wider application or consequences for heritage conservation in your local community and BC? (150 words)

Upload Supporting Documentation Here

Drop files here or

Max. file size: 8 MB.

Review Your Submission

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Certification

I/We Certify That:

To the best of my/our knowledge all the information contained in this application is true and complete.

When the project is complete, I/we will send a report outlining the results of the project to the Heritage Legacy Fund office.

The financial records for this project will be available for audit.

Permission is given for on site inspection by any person whom the Heritage Legacy Fund authorizes.

All funding by the Heritage Legacy Fund will be properly acknowledged in print materials and other media, publicity related to the project, and at the project site by prominently displayed signage or other promotional materials supplied by the Heritage Legacy Fund.

This application and supporting materials are public documents, and may be made available to members of the public under the disclosure rules of the Freedom of Information and Protection of Privacy Act.

TWO AUTHORIZED MEMBERS OF THE ORGANIZATION MUST CERTIFY THE APPLICATION. If the Heritage Resource is leased, one authorization must be the Owner’s.

Name*

First Last

Title*

Organization*

Name*

First Last

Title*

Organization*

Certification*

We have read and agree to the above terms.